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The Entourage AI
01 / Mechanical Contracting
Mechanical

Seven workflows.
One dashboard.

Custom AI Dashboard for mechanical contractors. End-to-end build covering project management, quoting, scheduling, materials, invoicing and reconciliation. The full operations stack.

Plays nice with XeroSimPROAroFloProcoreOutlookSlack
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02 / Workflows
Example workflows

What we've shipped for mechanical contracting operators.

Examples from real mechanical contracting engagements. Your build would look different. Every dashboard is custom: we map your SOPs, find the workflows giving your business the biggest ROI, build only those. Same approach every time, never the same dashboard twice.

Project management

Every active project in one board. Stage, value, next action, owner. No status calls needed.

Operations head gets one view

Quoting + estimating

AI drafts quotes from project briefs and supplier pricing. Estimator approves.

Quotes out same-day

Scheduling + dispatch

Crew allocation, travel time, kit availability. Ops confirms the next-day board in one click.

Crew utilisation tracked daily

Materials + procurement

AI raises POs against approved suppliers, tracks delivery, flags shortfalls before they hit site.

Site-stop risk down

Invoicing

Drafted from milestones in your project board. Bookkeeper reviews and posts to Xero.

Days of admin removed

Reconciliation

Bank statements matched against open invoices automatically. Exceptions routed for review.

91% auto-match rate

Reporting + alerts

Daily ops digest. Slack alerts on anomalies. No Monday morning surprises.

No human ever opens Excel
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03 / Outcomes
Real numbers

What it can look like once live.

Numbers from real engagements in mechanical contracting. Conservative. Audited. Yours will land where they land based on your SOPs and your build scope.

7
workflows in one dashboard
91%
reconciliation auto-match rate
12-20 wk
build to live (typical)
04 / Other trades
More we build for

Other commercial trades.

Commercial Plumbing
Commercial Electrical
HVAC + Refrigeration
Commercial Roofing
Bathroom Renovation
05 / FAQ
Things operators ask

Questions on the call.

If your question is not here, ask it on the roadmap call.

Is my industry too niche?
If your team runs the same SOPs every day on a stack of 5+ tools (Xero, ServiceM8, SimPRO, AroFlo, Procore, etc.), we can build for you. We focus on commercial trades but adjacent operations-heavy SMBs in manufacturing and logistics are a good fit too.
What integrations do you support?
API-first. Common in trades: Xero, MYOB, ServiceM8, SimPRO, AroFlo, Procore, Buildxact, GoCardless. If your software lacks an API, we have proprietary methods to interact with it.
How long until we see ROI?
First workflow goes live in 12 to 20 weeks. Most clients see measurable savings from week one of launch. Typical per-workflow savings: $40K to $62K per year.
Will this replace anyone on my team?
No. The dashboard handles the process work: data entry, chasing, matching. Your team gets their afternoons back to do the relationship and judgment work that needs them. Most clients reallocate. None have laid off.
Who owns the code and data?
You do. 100% of the code, data, prompts and logic from day one. Everything lives in a GitHub repository you control. Data stays in Australian data centres. No vendor lock-in.
Can we start small?
Yes, and we recommend it. Most clients start with the Roadmap (free), ship one Dashboard workflow, then expand. Build trust with one win before scaling across the org.
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06 / Get started
Free 30-minute session

Map the workflow. Then build the dashboard.

30 minutes. Zero obligation. You walk away with a costed AI Dashboard blueprint regardless of whether we work together.

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