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The Entourage AI
01 / HVAC + Refrigeration
Mechanical

For the dispatcher juggling
142 jobs this month.

Custom AI Dashboard for HVAC and refrigeration contractors. Job board with urgency triage, technician dispatch, automated invoicing, SLA monitoring.

Plays nice with XeroServiceM8SimPROOutlookSlackGoCardless
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02 / Workflows
Example workflows

What we've shipped for hvac + refrigeration operators.

Examples from real hvac + refrigeration engagements. Your build would look different. Every dashboard is custom: we map your SOPs, find the workflows giving your business the biggest ROI, build only those. Same approach every time, never the same dashboard twice.

Job board

All active jobs in one view. Urgency-coded (emergency, scheduled, complete). AI flags new jobs, auto-creates from inbound emails.

142 jobs visible at any time

Technician dispatch

AI proposes the right tech based on skill, location and availability. Dispatcher confirms with one click.

0 manual rota juggling

Automated invoicing

Job complete in ServiceM8 → invoice drafted in Xero with the right line items, GST and PO reference. Bookkeeper approves.

$47K invoiced per month, automated

SLA tracking

Every job tagged against the contracted SLA. Dashboard alerts before SLAs slip. Monthly client reports auto-generated.

96% SLA compliance
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03 / Outcomes
Real numbers

What it can look like once live.

Numbers from real engagements in hvac + refrigeration. Conservative. Audited. Yours will land where they land based on your SOPs and your build scope.

96%
SLA compliance maintained
$47K
monthly invoicing automated
142
jobs MTD tracked in real time
Read the HVAC + Refrigeration case study
04 / Other trades
More we build for

Other commercial trades.

Commercial Plumbing
Commercial Electrical
Commercial Roofing
Mechanical Contracting
Bathroom Renovation
05 / FAQ
Things operators ask

Questions on the call.

If your question is not here, ask it on the roadmap call.

Is my industry too niche?
If your team runs the same SOPs every day on a stack of 5+ tools (Xero, ServiceM8, SimPRO, AroFlo, Procore, etc.), we can build for you. We focus on commercial trades but adjacent operations-heavy SMBs in manufacturing and logistics are a good fit too.
What integrations do you support?
API-first. Common in trades: Xero, MYOB, ServiceM8, SimPRO, AroFlo, Procore, Buildxact, GoCardless. If your software lacks an API, we have proprietary methods to interact with it.
How long until we see ROI?
First workflow goes live in 12 to 20 weeks. Most clients see measurable savings from week one of launch. Typical per-workflow savings: $40K to $62K per year.
Will this replace anyone on my team?
No. The dashboard handles the process work: data entry, chasing, matching. Your team gets their afternoons back to do the relationship and judgment work that needs them. Most clients reallocate. None have laid off.
Who owns the code and data?
You do. 100% of the code, data, prompts and logic from day one. Everything lives in a GitHub repository you control. Data stays in Australian data centres. No vendor lock-in.
Can we start small?
Yes, and we recommend it. Most clients start with the Roadmap (free), ship one Dashboard workflow, then expand. Build trust with one win before scaling across the org.
Book a consultation
06 / Get started
Free 30-minute session

Map the workflow. Then build the dashboard.

30 minutes. Zero obligation. You walk away with a costed AI Dashboard blueprint regardless of whether we work together.

Book a consultation